Environmental & Compliance Admin Assistant

Warn believes that every team member plays a significant contribution role in our success.  We enable our customers with the tools they need to work and play outdoors. This position description is designed to outline the primary duties of the role, qualifications, and job scope. Just as we do not want our customers to be limited in the outdoor space, we do not want to limit our employees nor the organization to just the work that is identified. It is our expectation that each team member will serve their customers wherever, whenever necessary to ensure the success of our endeavors.

Position Summary:

Working independently and collaboratively with others, this position plays an integral role in executing our mission, philosophy, and commitment to providing high-quality products and exceptional customer service to our internal and external customers.  In addition to maintaining a high level of trust, integrity and ethical standards, all employees are also expected to promote a culture of safety by following all safety procedures, protocols and guidelines while working in a manner that minimizes the risk of damage to property and injury to the employee and others.  

The Environmental & Compliance Administrative Assistant will assist the Product Compliance Engineer in ensuring compliance with environmental and quality standards through administrative support. This role focuses on maintaining accurate environmental data related to materials, substances, and product components, and facilitating supplier compliance with environmental reporting requirements. The Environmental & Compliance Administrative Assistant will collaborate closely with the Product Compliance Engineer, Quality Technicians and suppliers to ensure that environmental data is properly submitted, reviewed, and maintained in compliance with ISO 14001, customer requirements, and other relevant standards.

Essential Functions as Environmental & Compliance Administrative Assistant:

• Maintain detailed records of materials and substances used in individual products to ensure environmental compliance.
• Communicate environmental data requirements to suppliers, including raw material and component data needed for regulatory and environmental reporting.
• Support suppliers in understanding submission guidelines, ensuring data meets regulatory standards such as environmental impact and sustainability metrics.
• Review and validate data submissions from suppliers for accuracy and completeness, ensuring compliance with environmental and regulatory standards.
• Enter environmental and product data into designated online databases and local spreadsheets with precision and attention to detail.
• Issue written and verbal reminders to suppliers when environmental data submissions are delayed or incomplete, ensuring timely compliance with reporting deadlines. Other duties as assigned. 

Required Education and/or Experience:

• High school diploma or equivalent required
• High attention to detail and strong organizational skills, particularly in maintaining environmentally compliance records.
•  Ability to work independently and follow environmental compliance protocols closely.
• Previous experience in data entry or administrative roles related to environmental compliance, manufacturing, or quality assurance is preferred.
• Familiarity with ISO 14001 environmental management standards and ISO 9001/IATF quality standards is a plus.

Availability Requirements:

Due to the nature and scope of the essential functions of this position, the importance of personal interactions with coworkers, and the availability of job-related tools, equipment and resources at work, performance of the essential functions requires regular, consistent availability, accessibility, and presence on-site.  

Approximately 40 hours/week may be required to efficiently perform the job duties of this position, including presence at designated meetings. Overtime may be scheduled and required to meet departmental needs.

Required Qualifications, Skills and Abilities:

1. Strong oral and written communication skills commensurate with the job tasks and position necessary to communicate clearly and effectively with internal and external customers while providing exceptional quality of work and outstanding customer service. Ability to present information in a manner designed to educate or inform other team members and customers in one-on-one or group interactions as directed.
2. Ability to review, comprehend, interpret, process and evaluate written work instructions, documents and procedures written in English.  Ability to utilize drawings and specifications in conjunction with the performance of the essential functions and other assigned job duties.  
3. Familiarity with chemical names, identification numbers, and descriptions, particularly in the context of Safety Data Sheets (SDS) and environmental compliance documents. 
4. Strong interpersonal and conflict resolution skills including ability to work efficiently in a fast-paced work environment while maintaining a calm, rational and respectful demeanor and communication style in times of stress occasioned by work demands, tight timelines, heavy production expectations, unexpected quality control issues, and other work-related issues or concerns that may cause a heightened level of anxiety, frustration, anger, disappointment, confusion, etc.
5. Enthusiastic adoption and consistent demonstration of Warn Industries’ Core Values.
6. Strong technical, trouble-shooting, problem solving, research, organizational and analytical skills, combined with the ability to prioritize tasks and meet established deadlines.  Ability to multitask is also essential while remaining flexible with changing priorities and deadlines.  
7. Well-reasoned decision making with a high attention to detail regarding organization, planning, work flow, and project prioritization to ensure tasks are completed efficiently and accurately. 
8. Highly ethical, self-motivated individual with ability to work independently and/or with limited direction, as well as cooperatively in a team environment, including leading projects and team members, while consistently demonstrating collaborative, respectful and productive work habits. 

Physical Requirements:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position.   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. Receive, understand, evaluate and appropriately respond to communications from employees, members of management, customers, vendors, and visitors using available technology, in person and in a public setting when necessary.
2. Maintain professional and respectful communication style to ensure reactions and responses to both emergency and non-emergency situations serve as an example to others of appropriate workplace communications.
3. Provide intellectually sound and well-reasoned answers, recommendations and solutions to identified business problems, issues and/or questions.  Efficiently and quickly analyze, process, manipulate, and accurately record extensive amounts of data (much of which is technical in nature) and other information that serves as the basis for this position.
4. Move to, from and within the designated work area frequently and consistently throughout the work day and regularly throughout our building and/or across Warn-related property site locations, possibly during inclement weather.
5. Use a personal computer or other technology devices frequently and consistently for the purpose of reviewing, analyzing, creating, transmitting, and presenting documents, data and other business-related information.

Environment/Atmospheric Conditions:

The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position.   This position’s job duties are performed both in a shop/ warehouse type environment and in an office environment.   Team members in this position may be exposed to loud noises from operating machinery, cold/hot temperatures, chemicals and vapors, and possibly injury associated with work involving manufactured parts, assembly and heavy machinery.  Office environment exposure may include traditional office lighting and office furniture, as well as consistent and frequent noise, interruptions and other similar distractions.

Machines, Tools, Equipment, Software:

Personal computer, copy machine, other office equipment, Microsoft Office.

Language Skills:

Ability to read, write, verbalize and comprehend instructions and correspondence at the highest levels in the English language.  Ability to effectively present information in one-on-one and group situations to customers, clients, and other team members.   Advanced conflict resolution skills.   Excellent interpersonal skills.

Mathematical Skills:

Must have mathematical skills equivalent to those required under degree requirements.  Higher skills may be required depending on actual job duties.

Physical and Visual Activities:

Standing, Walking, Sitting, Lifting, Carrying, Balancing, Stooping, Reaching, Handling, Feeling,  Acuity-Near, and Field of Vision.

Environmental/Atmospheric Conditions:

Must be able to work in a shop environment, as well as a usual office environment.  May be exposed to loud operating machinery, cold temperatures, chemicals, and vapors.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Warn Industries is committed to providing FMLA and equal opportunities for all applicants. Warn Industries recruits, hires, trains, and promotes team members in all job classifications without regard to age, race, color, marital status, religion, sex, gender, sexual orientation, national origin, disability, veteran status or any other status protected by law. For more information on FMLA, EEO and EPPA regulations, you can check out our career page located at www.warn.com. 

Warn Industries hires U.S. citizens and persons lawfully authorized to work in the U.S. All new employees must complete an INS Employment Eligibility Verification Form (I-9) and be able to provide verification of their status as a Non-Foreign person as defined by International Traffic in Arms Regulations, Section 120.14- 120.16. Warn Industries uses E-Verify for eligibility verification to work in the U.S. For more information on E-verify, you can visit www.e-verify.com