Accounts Payable Lead

Job Description

The Accounts Payable (AP) Lead works closely with the AP Supervisor to assist in the daily operations of the accounts payable team. This role focuses on providing guidance, resources, and support to ensure the accurate and timely processing of invoices, payments, and expense reports. By fostering a collaborative environment, the AP Lead helps ensure compliance with company policies and regulatory requirements while contributing to team growth and process enhancements.

Company

With more than a fifty-year history, the Company recently completed a major acquisition and is a leading retailer in the automotive aftermarket.   The Company operates 50+ retail/service locations under two brand identities across nine states. 

Responsibilities

• Assist and support the accounts payable team to ensure optimal performance and a collaborative work environment


• Provide training, mentorship, and resources to team members to enhance their understanding of AP processes, systems, and company policies


• Support the team in processing invoices, purchase orders, and expense reports, ensuring accuracy and compliance with policies


• Collaborate with the team to ensure timely payment of vendor bills and assist in reviewing payment runs as needed


• Maintain accurate records for financial, employee, and client transactions within the AP function, offering assistance where needed


• Monitor AP aging reports and work with team members to resolve discrepancies in a timely manner


• Assist in resolving complex or escalated issues related to payments, invoices, or vendor accounts by providing guidance and resources


• Promote compliance with internal controls, company policies, and regulatory requirements through team support and collaboration


• Prepare documentation and reports for internal and external audits, assisting the team as needed


• Compile and share AP metrics and reports for management review, offering insights and recommendations


• Serve as a resource for resolving vendor inquiries and disputes, supporting positive relationships with vendors


• Work closely with internal departments to address issues related to purchase orders, invoices, and payments, fostering clear communication and effective solutions


• Support the team in maintaining positive vendor relationships and negotiating favorable payment terms when necessary


• Assist in implementing automation tools and system enhancements to support team effectiveness

Qualifications

• High school diploma or equivalent; an associate degree preferred


• Minimum of 3–5 years of experience in accounts payable or similar roles, with at least 2 years in a lead position

• Strong knowledge of accounts payable principles, practices, and systems


• Proficiency in accounting software and ERP systems (e.g., SAP, Oracle, or similar)


• Advanced Microsoft Excel skills (e.g., VLOOKUP, pivot tables, data analysis)


• Excellent organizational and time-management skills


• Strong problem-solving and decision-making abilities


• Exceptional written and verbal communication skills


• Ability to manage confidential information with integrity


• Must pass background and credit check 

Work Environment

• Office environment with standard business hours

ORW | 4WP is an EEO/AA - W/V/D/M and is proud of our diverse employee population. Employment offers include a requirement for successful completion of a background investigation, and pre-employment drug screening. We use E-Verify to determine employment eligibility for all new employees. E-Verify is a joint effort among employers, the U.S. Social Security Administration (“SSA”) and U.S. Department of Homeland Security (“DHS”).