Administrative Assistant

Job Description

Turn 14 Powersports is a leading distributor of high-performance parts and accessories for the Powersports market. We are committed to providing top-tier products and exceptional customer service to our network of dealers and enthusiasts. Join our dynamic team to drive our brand’s growth and innovation in the exciting power sports industry.

Position Overview:

As our Administrative Assistant, you will greatly contribute to the day-to-day success and image of Turn 14. This role will provide administrative support to Executive leadership.  Primarily, you’ll be responsible for:

Essential Job Functions:

1. Ability to create a positive, professional, and welcoming first impression upon entry for our clients and visitors; repeat visitors should be on a first-name basis.


2. Ability to answer phones professionally and route calls as necessary.


3. Ability to complete administrative duties, including scanning, bulk mailings, data entry, resale certificate handling, new customer paperwork, and scheduling conference rooms.


4. Ability to monitor front desk area, vendor area, and conference rooms, keeping areas clean and in order.


5. Ability to sort and distribute mail and handle UPS and FED EX deliveries and pick-ups.


6. Ability to put office supply orders away.


7. Ability to keep refrigerators clean and organized and maintain our reusable coffee cup program (during normal times).


8. Ability to make coffee and clean urns as needed (during normal times).


9. Ability to refill supplies in the lunchroom, coffee areas, and supply areas.


10. Ability to perform miscellaneous duties can include running errands, holiday decorating, ordering food, etc.


11. Ability to maintain and update job-related standard operating procedures.


12. Ability to participate as needed in special department projects.


13. Ability to perform other duties as needed.

This list does not include the total scope of job functions to be performed. Duties and responsibilities may be added, deleted, or modified at any time.

Skills:

Mandatory Requirements

1. Strong verbal and written communication skills.


2. Must work effectively with all levels of management and employees.


3. Effective problem-solving skills.


4. Proficient in Microsoft Office programs, email, and internet.


5. Strong multi-tasking, follow-through skills and a sense of urgency.


6. Excellent planning, organizational, communication and interpersonal skills. 


7. Strong attention to detail.


8. Ability to operate in a fast-paced environment.


9. Ability to manage priorities, deadlines, and time-critical situations for multiple projects.

Education:

Mandatory Requirements

• High school diploma or equivalent

Experience

Mandatory Requirements

• Minimum 1 year of receptionist experience.

Preferred Requirements

• A minimum of 2-4 years of receptionist experience is preferred.

Physical Requirements:

The physical demands include, but are not limited to: 

1. Sitting for extended periods of time Standing 


2. Walking 


3. Talking/Communicating 


4. Seeing and ability to perceive color 


5. Hearing 


6. Use of hands 


7. Pushing/Pulling/Lifting up to 25 lbs. 


8. Extensive typing, keyboarding 


9. Mental ability to deal with high-priority deadlines with conflicting priorities 


10. Ability to drive locally and to/from work daily 

Other Requirements:

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

There at Every Turn

We emphasize meaningful career development and growth by challenging employees with projects and supporting them with continued education and training. We offer an ever-growing array of competitive benefits and compensation, including:

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  Competitive Pay Structure

  
  


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  Company-Sponsored Insurance: Medical, Dental, Flexible Spending Accounts, and Dependent Care Accounts

  
  


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  Generous Paid Time Off and Paid Holidays

  
  


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  401(K) Match

  
  


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  Tuition Reimbursement

  
  


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  Company-Sponsored Events

  
  


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  Subsidized Part Purchasing Program